Capital Planning Committee (Dissolved)

Overview

The Capital Planning Committee shall be an ad-hoc committee made up of seven members, all appointed by the Board of Selectmen. The positions shall be filled by residents of the community who are willing to volunteer their time in assisting with the review and evaluation of capital items and projects contained within the Town's Capital Plan, and developing strategies to move these projects forward for approval in a financially responsible manner. The Finance Director and Town Administrator shall act as ex-officio members of the Committee. As such, these positions will not count toward the quorum, nor will they have a vote on committee matters.

Charge

The primary charge of the Capital Planning Committee is as follows:

• Work with Town Finance Team to maintain town's capital plan. This will be achieved by regular meetings and discussions with Town Departments, Boards, and Committees that will put forward requests for Capital Funding as part of an Annual or Special Town Meeting. While this Committee will have no oversight of the annual operating budget, they need to be aware and receive regular updates of the operating budgets to ensure that capital needs are considered in an appropriate order and timing.
• In the immediate term, perform a comprehensive assessment of all owned town facilities and property (including school properties). Work collaboratively with other town boards and committees to provide a plan for construction, remodeling, consolidation, or sale. Provide status report on or before September 1, 2020 to Board of Selectmen and Advisory Committee with a formal report on all initial recommendations by December 31, 2020.
• In the absence of a formal building committee for a specific project, this Committee will serve as point of initial approval for all project expenses, change orders, and invoices. Projects falling under the oversight of this Committee will specifically be decided as part of or immediately following any Town Meeting appropriation by a vote of the Board of Selectmen based on a recommendation from the Town Administrator.

If the Board of Selectmen decide to have a separate Building Committee for any specific project, then a member of this Committee shall be appointed.

Term

• The Capital Planning Committee appointments will be for one-year terms.
• Approved: February 11, 2020; Amended August 18, 2020
• Dissolved January 18, 2023 - New permanent CIPC established by Article 34 at the 5/4/22 ATM.